When Was the Last Time You Reviewed Your 401(k) Plan?

Five Areas Every Plan Sponsor Should Review

Offering a 401(k) plan is one of the most valuable benefits a business can provide. It can help attract and retain employees, improve retirement readiness, and create tax advantages for both the company and its workforce.

But sponsoring a retirement plan also comes with responsibilities.

Many business owners assume their recordkeeper, advisor, or third-party administrator is handling everything behind the scenes. While these partners play important roles, the responsibility for overseeing the plan ultimately remains with the plan sponsor.

The good news? Most compliance issues are preventable when plans are reviewed regularly and proper processes are in place.

Here are five areas every plan sponsor should evaluate.

1. Plan Documents and Required Updates

Retirement plan regulations continue to evolve. Recent legislation, including the SECURE Act and SECURE 2.0, has created new requirements and opportunities for many plans.

An outdated plan document can create compliance concerns, even if the plan is operating correctly.

Consider asking:

·       Have required plan amendments been adopted?

·       Are plan documents current?

·       Are Summary Plan Descriptions and required disclosures being distributed on time?

2. Fiduciary Oversight

Serving as a plan fiduciary carries legal responsibilities. Many plan sponsors are surprised to learn that fiduciary duties extend beyond simply offering a retirement plan.

A prudent fiduciary process typically includes:

·       Regular review meetings

·       Investment monitoring

·       Fee benchmarking

·       Documentation of important decisions

Strong documentation can be just as important as making the right decisions.

3. Employee Contributions and Eligibility

One of the most common compliance issues involves the timing of employee contribution deposits.

Employee deferrals should be deposited into the plan as soon as administratively possible. Most of the time, employee contributions need to be made within 2-5 days, depending on the cadence. Delays can trigger corrective actions and potential penalties.

Plan sponsors should also confirm that eligible employees are allowed to participate on time and that employer contributions are calculated correctly.

4. Compliance Testing and Regulatory Filings

Many plans are required to complete annual testing and reporting requirements.

These may include:

·       ADP/ACP nondiscrimination testing

·       Top-heavy testing

·       Form 5500 filings

While service providers often assist with these tasks, plan sponsors should still understand what is required and verify that deadlines are being met.

5. Participant Communication and Education

A compliant plan is important. A successful plan is even better.

Employees are more likely to appreciate and utilize a retirement plan when they understand how it works and how it can help them achieve their goals.

Plan sponsors should consider:

·       Whether required notices are being delivered

·       The quality of employee education resources available

·       Opportunities for ongoing financial wellness support

Common Warning Signs

During retirement plan reviews, we often see similar issues appear repeatedly:

·       Outdated plan documents

·       Late contribution deposits

·       Lack of fee benchmarking

·       Limited fiduciary documentation

·       Missed participant notices

·       Infrequent plan reviews

None of these necessarily mean a plan is failing. However, they may indicate that a closer review is warranted.

When Was the Last Time Your Plan Received a Second Opinion?

Even well-run plans benefit from periodic reviews.

A fresh perspective can help identify potential risks, uncover opportunities for improvement, and provide confidence that your plan remains aligned with your goals and fiduciary responsibilities.

If it’s been a while since your retirement plan has been reviewed, we’d be happy to have a conversation.

Schedule an introductory call with our Senior Financial Advisor, Angela Hall, CFP®, to discuss your plan and determine whether a comprehensive retirement plan review makes sense for your organization.

More Than an Inheritance: The Legacy You Leave Behind

There’s a shift happening in the way families think about wealth.

For previous generations, estate planning often meant one thing: deciding what happens to your money after you’re gone. Conversations about wealth were private. Children didn’t know much about the finances, and many families simply planned to “figure it out later.”

But today, more families are asking a different question:

What kind of impact do we want our wealth to have while we’re still here to experience it?

At Note Advisors, we’ve seen some of the most meaningful financial planning conversations happen not around numbers or investment returns, but around family, values, generosity, and legacy.

Because in many cases, the most important part of a financial plan has very little to do with spreadsheets.

Legacy Is About More Than Money

True legacy is much bigger than the transfer of assets.

It’s the values you pass down.
The conversations you have.
The opportunities you create for your children and grandchildren.
The memories your family carries forward long after the money itself is gone.

One of the most common things we hear from clients is:

“I want to see my kids and grandkids enjoy this while I’m alive.”

That mindset changes the conversation entirely.

Instead of simply asking, “How much can we leave behind?” families begin asking:

  • How can we help our children now?
  • What experiences matter most to us?
  • What values do we want future generations to carry forward?
  • How do we use wealth intentionally?

Those are legacy conversations.

The Power of Open Family Conversations

For many families, money was once a topic that stayed behind closed doors.

Parents often believed their adult children shouldn’t know anything about the family finances until after they passed away. While the intention may have been good, the result was often confusion, stress, and uncertainty for the next generation.

Today, we’re seeing more families embrace openness.

Not in a way that creates entitlement, but in a way that creates understanding.

When families communicate intentionally about wealth, they create clarity around:

  • family values
  • charitable priorities
  • financial responsibility
  • long-term intentions
  • stewardship across generations

And perhaps most importantly, those conversations can strengthen relationships.

A Different Way to Think About Charitable Giving

One of the most meaningful examples we’ve seen in the families we work with involves charitable giving.

Many families establish charitable accounts or donor-advised funds because of the tax benefits. And while those benefits can certainly be valuable, the real opportunity often goes much deeper.

We encourage families to use charitable giving as a teaching tool.

One client began involving his children and grandchildren in deciding which charities the family would support each year. At Thanksgiving, each member of the family had the opportunity to share a cause that mattered to them.

What started as a financial strategy became something much more meaningful:
a family tradition rooted in shared values and generosity.

The tax deduction became secondary.

The real impact was the conversation itself.

Giving While Living

Another trend we continue to see is parents and grandparents choosing to support younger generations earlier in life rather than waiting decades to pass wealth down.

That might mean:

  • helping with a first home purchase
  • contributing toward education
  • funding family experiences
  • supporting entrepreneurship
  • gifting strategically as part of a larger estate plan

And interestingly, many adult children initially respond the same way:

“We don’t want the money. We want mom and dad to enjoy it.”

But for many parents, these gifts are part of the enjoyment.

It’s a way to witness the impact of their life’s work firsthand.

To see their children build stable lives.
To watch grandchildren create memories.
To experience the joy of helping others while they’re still here to share in it.

The Math Answer vs. The Right Answer

Financial planning often involves technical decisions:
taxes, investment strategies, withdrawal rates, and estate structures.

Those things matter.

But there are moments when the “best” mathematical answer may not fully capture what matters most to a family.

Sometimes a client chooses to spend money on a meaningful trip tied to a loved one’s memory.
Sometimes parents decide to help children earlier than a spreadsheet would recommend.
Sometimes generosity, family connection, or purpose outweigh pure optimization.

As we often say:

There’s the math answer, and then there’s the right answer. Sometimes those are the same. Many times they’re not.

Holistic financial planning should factor in both.

Wealth as a Tool for Purpose

At its best, wealth is not simply about accumulation.

It’s about alignment.

Alignment between your money and your values.
Between your resources and your relationships.
Between your financial plan and the life you want your family to experience together.

The families who navigate legacy most successfully are rarely the ones focused only on preserving wealth.

They’re the ones focused on using it intentionally.

Because the greatest legacy often isn’t the money itself.

It’s the impact that money has on the people you love.

If you’d like to have a conversation about your own legacy, schedule a call with one of our Certified Financial Planners (CFP®) to see if we are the right fit.

Fiduciary vs Suitability: What’s the Difference in Financial Advisors?

If you’re searching for a financial advisor, you’ve likely come across terms like fiduciary, suitability, RIA, and CFP® professional.

These aren’t just industry jargon. They directly impact the kind of advice you receive.

Understanding the difference between the fiduciary standard vs. suitability standard can help you choose an advisor who truly aligns with your best interests.

What Is a Fiduciary Financial Advisor?

A fiduciary financial advisor is legally required to act in your best interest at all times.

This standard applies to Registered Investment Advisors (RIAs) and certain financial professionals.

Key characteristics of a fiduciary:

  • Must put the client’s interests ahead of their own
  • Required to provide full transparency on fees and conflicts
  • Must act with care, prudence, and diligence
  • Obligated to avoid or properly manage conflicts of interest

In short, a fiduciary is held to the highest standard of care in the financial industry.

What Is the Suitability Standard?

The suitability standard is a lower standard that applies to many brokers and financial sales professionals.

Under this model:

  • Recommendations must be suitable based on your situation
  • They are not required to be the best option available
  • Advisors may recommend products that pay them higher commissions
  • The responsibility often falls on the client to identify poor advice

This means a recommendation can meet the standard even if a better, lower-cost, or more appropriate option exists.

Fiduciary vs. Suitability: Key Differences

Fiduciary StandardSuitability Standard
Must act in your best interestMust provide suitable recommendations
Full fee and conflict transparencyLimited disclosure requirements
Ongoing duty of careTransaction-based relationship
Conflict management requiredConflicts may exist without full alignment
Higher legal accountabilityLower legal obligation

Why the Fiduciary Standard Matters

Choosing a fiduciary financial advisor can lead to:

  • More objective advice
  • Greater transparency around costs
  • Fewer conflicts of interest
  • A more comprehensive financial plan

For investors, this often translates into clearer guidance and greater confidence in decision-making.

What Is an RIA (Registered Investment Advisor)?

A Registered Investment Advisor (RIA) is a firm that operates under the fiduciary standard.

RIA firms are required to:

  • Act in the client’s best interest
  • Disclose how they are compensated
  • Provide ongoing advice and portfolio oversight

If you’re looking for a fiduciary advisor, working with an RIA is a strong place to start.

What Does CFP® Certification Mean?

A Certified Financial Planner (CFP®) professional is someone who has met rigorous standards in:

  • Financial planning education
  • Examination and technical knowledge
  • Ethics and professional conduct

Importantly, CFP® professionals are also held to a fiduciary standard when providing financial advice. 

How to Choose the Right Financial Advisor

When evaluating advisors, ask these key questions:

  • Are you a fiduciary at all times?
  • How are you compensated (fees vs. commissions)?
  • Do you provide comprehensive financial planning or just investment advice?
  • Are you a CFP®?

These answers will help you understand how advice is delivered and whether it aligns with your goals.

Our Approach at Note Advisors

At Note Advisors, we are a Registered Investment Advisor (RIA) and operate under a fiduciary standard.

Our approach includes:

  • Putting your interests first. Always
  • Transparent and fee-based advisement
  • Delivering holistic financial planning, not just investment recommendations

Our team includes Certified Financial Planner® professionals who are committed to helping you make thoughtful, informed decisions about your financial future.

Final Thoughts: Why This Distinction Matters

Not all financial advisors operate under the same rules.

Understanding the difference between fiduciary vs. suitability can help you:

  • Avoid conflicts of interest
  • Ask better questions
  • Choose an advisor you can trust

Because when it comes to your financial future, the standard your advisor follows matters more than most people realize.

If you want to learn more, schedule an introductory call with one of our Certified Financial Planners (CFP®) to see if we are the right fit.